Forms
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ACCOUNTS PAYABLE:
Reimbursement of Employee Expenses
Sales Tax Exemption Certificate
Stop Payment Request 9500-INT-505
W-9 Form (The School District of Escambia County-completed form)
W-9 Form (Blank - to be filled out by vendor)
RECORDS RETENTION & DESTRUCTION:
Records Retention Access Amendment Request 9500-INT-507
FOOD SERVICE ACCOUNTING:
Record for Correcting Erroneous Meal Charges (Meal Count Adjustment Log)
INTERNAL FUNDS:
Chromebooks Reimbursement Form (School to District)
Consumer's Certificate of Exemption DR-14 (Sales Tax Exemption Certificate)
Fraudulent Charge Dispute Form (BBVA Compass)
Fundraising Request / Reconciliation 9500-INT-501
Fundraiser Log Sheet
Gift Card LogOutside Support Organization Annual Authorization
On-line Payment Product(s) Request
Petty Cash Voucher, 9500-INT-514
Purchase Requisition/Request for Purchase Order (RFP) 9500-INT-021
Report of Property Acquired Through Internal Funds and/or Donated (PC-3) 9500-PRP-006
Report of Saleable Inventory, 9500-INT-513
Request for Playground Equipment, MIS-502
Request for Transfer from Internal Funds 9500-INT-502 (Two Forms per Page)
Request for Transfer from Internal Funds 9500-INT-502 (One Form per Page)
Sample Contribution Letter - School-Wide
Sample Contribution Letter - Special Projects or Additional Classroom Supplies
Sample Contribution Letter - Field Trips
School Store - Daily Sales Report, 9500-INT-512
Superintendent Approval of Expenditures from Internal Funds 9500-INT-509
Telephone Long Distance Charge Report 9500-INT-009 (Two Forms per Page)
Telephone Long Distance Charge Report 9500-INT-009-B (One Form per Page)
Ticket Sales & Reconciliation Report (Middle School) 9500-INT-500
Ticket Sales & Reconciliation Report (High School) 9500-INT-500
Unverified Funds 9500-INT-515 (Two Forms per Page)
Unverified Funds 9500-INT-515 (One Form per Page)
W-9 Form (Blank - to be filled out by vendor)
W-9 Form (The School District of Escambia County-completed form)
TRAVEL ACCOUNTING:
***ALL TRAVEL CLAIMS MUST BE SUBMITTED WITHIN 90 DAYS OF THE LAST DAY OF THE TRIP***
NEW - T-1 Online Format (login user ID and password are the same as network)
Video Instructions for T-1 Online Format (takes a couple of minutes to load)
Retrieve Saved Forms (when saved to finish later)
NEW - T-2 On-line Format (login user ID and password are the same as network)
T-2 (Request for Travel Authorization Form) (Excel Format)
PDF Format
NEW - T-3 Online Format (login user ID and password are the same as network)NEW - T-3 Online Form Instructions (Powerpoint)
T-3 (Travel Reimbursement Claim Form) (Excel Format)
* Must be printed on Yellow Paper
PDF FormatRental Car Reservation Request (Excel Format)
* Must click "Enable Editing" to type data into form (yellow strip at top of screen)Rental Car Reservation Request (PDF Format)
Travel Accounting Mileage - Schools to Administration Sites
Travel Accounting Mileage - City to City
Travel Accounting Mileage - School to School
WIRELESS DEVICES:
