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Escambia County Public Schools

Dedicated To Excellence

ACCOUNTS PAYABLE

District Travel & Purchasing Card Manual

PROCUREMENT_CARD_MANUAL_REV 09-15-23.pdf 1.66 MB (Last Modified on February 9, 2024)

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Skyward Check Request User's Manual

286735972646241406.pdf 1.46 MB (Last Modified on September 30, 2022)

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REVENUE

Electronic Funds Transfer (EFT) Procedures

4191435201497833081.pdf 176.93 KB (Last Modified on September 30, 2022)

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RECORDS RETENTION & DESTRUCTION

Records Management Guidance

1421424820583549602.pdf 749.21 KB (Last Modified on September 30, 2022)

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Records Management Presentation (viewed in PowerPoint)

powerpointRecordsManagement.pptx 191.22 KB (Last Modified on September 30, 2022)

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Email Retention Guidance

466232972262908432015172530236831579799214794.pdf 914.29 KB (Last Modified on September 30, 2022)

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Administrative Records Retention Procedures

5167414287141549715.pdf 177.97 KB (Last Modified on September 30, 2022)

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INTERNAL FUNDS

Internal Funds Procedures Manual

INTERNAL FUNDS PROCEDURES HANDBOOK 04-2025.pdf 2.09 MB (Last Modified on April 10, 2025)

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Outside Support Organizations

1334259173679818661.pdf 547.68 KB (Last Modified on September 30, 2022)

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Promotions and Public Relations Guidelines

7614480105682242334.pdf 51.03 KB (Last Modified on September 30, 2022)

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On-Line Fundraising/Donations (Crowdfunding) Procedures

1577335453567344696.pdf 116.39 KB (Last Modified on September 30, 2022)

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TRAVEL ACCOUNTING

***ALL TRAVEL CLAIMS MUST BE SUBMITTED WITHIN 90 DAYS OF THE LAST DAY OF THE TRIP***

Travel Claim Procedures

Travel Accounting Mileage Chart

Student Travel (Processed in Accounts Payable)

Non-employee Travel

Local Travel Reimbursement (T-1) On-line Form Instruction Video (Takes a few minutes to load)

Out of County Travel Claim (T-2) Procedures PowerPoint (Must be viewed in PowerPoint)

Out of County Travel Reimbursement (T-3) On-line Form Instructions (Must be viewed in PowerPoint)

T-3 Travel Checklist

WIRELESS DEVICES

Standard Operating Procedures for Wireless Devices

1490440010428282285.pdf 384 KB (Last Modified on September 30, 2022)

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Responsible Use Guidelines for Technology

jkbh.pdf 357.27 KB (Last Modified on September 30, 2022)

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