Brentwood Elementary

Parent and Family Engagement Plan 2023-2024

Involvement of Parents

Describe how the school will involve parents and families in an organized, ongoing, and manner, in the planning, reviewing, and improvement of Title I programs including involvement in the decision-making of how funds for Title I will be used. (ESEA SEctions 1116)

Focus Area	Evidence	X	Tentative dates/timelines
Parent and family engagement in the planning, reviewing, and improvement of Title I programs (including the decision-making process of how funds are used).	Title I Annual Parent Meeting	X	August/September/October
	Title I Annual Parent Meeting	X	August/September/October
	School Advisory Council Meeting (SAC)	X	4
	Other (specify)

Coordination and Integration with Other Federal Programs

Describe how the school will coordinate and integrate parent and family engagement programs and activities that teach parents how to help their children at home {ESEA Section 1116}.

Program	Coordination	X
Head Start	LEA cofunds Head Start for a maximum of 206 children. These services are provided in schools with our highest poverty. Family events provide guidance and modeling of emergent literacy development activities.	X
Voluntary Pre-Kindergarten	Title I Part A co-funds VPK services, by extending full day services in schools with our highest poverty. Family events provide guidance and modeling of emergent literacy development activities.
Title I, Part C	Migrant families participate in a LEA Advisory Council for English Language Learners. Translators are available for teacher conferences as well as to assist with translation of documents to be provided for families. Family events provide guidance and modeling of emergent literacy development activities.	X
Title I, Part D	Resources are provided for parents whose children are enrolled in Neglected & Delinquent programs.	X
ESOL-Title III	Provides supplemental resources for English Language Learners (ELL) such as services and paraprofessionals.	X
Title IV, Part A	Provides students with a well-rounded education, supports safe and healthy students, and supports the effective use of technology. Schools benefit through Capturing Kids’ Hearts training and the services of the secondary schools guidance TSA.
Carl Perkins Career and Technical Education Act	Provides funds to increase the quality of career and technical education.
Title IX, Part A	Provides hygiene items, school supplies, enrollment assistance, social work, and advocacy. Assistance for housing, food, clothing, and other emergency support are available for families referred under Title IX.	X
IDEA	Provides students with disabilities a Free Appropriate Public Education (FAPE) that is tailored to their individual needs including an Individualized Education Plan (IEP), placement in the Least Restrictive Environment (LRE), appropriate evaluation, parent and teacher participation, and procedural safeguards.	X

Annual Parent Meeting

Describe the specific steps the school will take to conduct an annual meeting designed to inform parents and families of participating children about the school’s Title I program, the nature of the Title I program (schoolwide or targeted assistance), Adequate Yearly Progress, school choice, and the rights of parents are covered at the annual meeting.

Phase 1: Hold at least one live, in-person* meeting

Held by mid October (by Friday of the second full week of the month)
Conducted before or after a school event or as a standalone event
Publicized in a timely manner utilizing a coordinated combination of at least two of the following (or similar) invitation formats to best reach all families in the weeks preceding the event(s):

School Messenger automated phone service
School Calendar
Newsletter/Flier
email/FOCUS messenger
Marquee/a-frame signs
Website/Social Media

Documented evidence families are informed of the school’s participation as a Title I school, the requirements of the Title I, Part A program, and the right of parents to be involved by maintaining evidence of

Invitations (copies, screenshots, scripts, messenger reports, etc)
Agenda
Sign-in sheets (or other attendance records from virtual participants)
Minutes/notes/presentation slides customized for the school
Summary of survey results

*in-person meetings may be supplemented with simultaneous virtual broadcasts or wholly virtual if in-person events are restricted.

Phase 2: Post “Missed Meeting” informational slide to the school’s website after the live meeting.

Presented using district-created Slides template
Posted for a minimum of two weeks following the live annual meeting; or the last two weeks of October at the latest
Posted in a prominent location of school’s website
Customized with school’s updated information and documents

Flexible Parent Meetings

Describe how the school will offer a flexible number of meetings, such as meetings in the morning or evening.

How will the school provide, with Title I funds, transportation, child care, or home visits, as such services related to parental engagement {ESEA Section 1116}.

Flexible Meetings	Description of Meetings/Activity	X
Morning meetings	Meetings will be offered before school	X
Afternoon meetings	Meetings will be offered during/after school	X
Evening meetings	Meetings will be offered before, during and after school	X
Transportation	Title I funds budgeted for transportation
Child care	Title I funds budgeted for child care
Home Visits	Title I funds budgeted for home visits
Other	Google Meets	X

Building Capacity of Parents

Describe how the school will implement activities that will build the capacity for meaningful parent/family involvement, and building relationships with the community to improve student academic achievement. Describe the actions the school will take to provide materials and training to help parents assist parents/families to work with their child. Include information on how the school will provide other reasonable support for parent/family engagement activities under {ESEA Section 1116}.

PI Budget: $3,912.00

#	Topic - Title of Activity	Person Responsible	Materials/Training Provided to Parents/Families	Tentative Date/Time (is it flexible?)	Documentation Evidence (announcement, agenda, sign in sheet, evaluation, etc.)
1	Open House Conferences (elementary)	School-based contact	FOCUS information, Individual student data shared, School Family Compact discussed	September Open House date	Sign in sheet, agenda
2	Parent Conferences	Jennifer Sewell	Assessment and report card data and guidance for helping at home	Fall and as needed throughout the year	Sign in sheet, agenda, conference notes
3	Progress Monitoring Family Night: Impact of Progress Monitoring on High School Graduation Rates and Importance of Reading at Home	Jennifer Sewell, Holly Busse	Strategies to improve reading at home, K-5	November 2022	Announcement, Sign in sheet, agenda, evaluations, Google Slides
4	Math Family Game Week	Jennifer Sewell	Strategies to improve math fluency at home	April 2023	Announcement, Google survey
5	Literacy Night	Meghan Holliday	Grade level specific games and resources given that include strategies for parents and students to improve literacy at home	Feb 2024	Sign in sheet, evaluations, announcement, agenda

Other Activities

Describe the other activities, such as parent resource centers, the school will conduct to encourage and support parents and families in more meaningful engagement in the education of their children {ESEA Section 1116}.

RTI meetings conducted throughout the school year that give parents the chance to ask questions and be given strategies to help support their child at home

Staff Development

Describe the professional development activities the school will provide to educate the teachers, specialized instructional support personnel, principals, other school leaders and other staff leaders and other staff with the assistance of parents/families and the school. How to value and utilize the contributions of parents/families. How to reach out to, communicate with and work with parents/families as equal partners. How to implement and coordinate parent/family programs, and build ties between parents/families and the school. {ESEA Section 1116}.

Focus Areas for Staff Development

A	Value and utility of contributions of parents and families.
B	How to reach out to, communicate with and work with parents/families as equal partners.
C	Implementing and coordinating parent/family programs.
D	Building ties between parents/families and the school.

#	Topic - Title of Activity	Person Responsible	Anticipated Parent Engagement Focus Area (list the focus area/s)	Tentative Date	Documentation Evidence (agenda, sign in sheet, etc.)
1	School-based contact PD	District Title I staff	A, B, C, D	July/August	Agenda, sign in sheet, and evaluation
2	A playbook for Communication Tips	Meghan Holliday (video from Title I)	A, B, D	August 2023	Sign in, evaluation
3	Sharing student data	Matt Ray (video from Title I)	A, B, D	September/October 2023	Sign in, evaluation
4	How to use our School-Based Navigator to Assist Parents	Jennifer Sewell, Monique Chendea	C, D	September 2023	Sign in, agenda, flyer

Communication

Describe how the school will provide parents of participating children the following:

Timely information about the Title I programs;
Description and explanation of the curriculum at the school, the forms of academic assessment used to measure student progress, and the achievement levels students are expected to obtain;
If requested by parents, the school provides opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children and
If the school-wide program plan is not satisfactory to the parents of participating children, the school will submit the parents’ comments with the plan that will be made available to the local education agency {ESEA Section 1116}.

Communication Focus Areas	Type of Activity	X	Evidence of activity
How does the school communicate timely information about the Title I program?	Title I Annual Parent Meeting	X	Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet
	SAC	X	Advertisement, Agenda, Minutes, Sign in Sheet
	Electronic Communication	X	Remind App or Class Dojo screenshot
	Mail Out to Parents
	Family Nights	X	Sign in sheets, Google Slides, evaluations
	School Website	X	Screenshot
	School Messenger	X	Screenshot of call out and report
	Flyers	X	Copy of flyers
	Other	X	Marquee photos, Facebook screenshot
How does the school communicate timely information about curriculum, assessment, and achievement?	Title I Annual Parent Meeting	X	Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet
	Family Nights	X	Flyers, school messenger, Facebook, school website, marquee, Sign in sheet, Evals
	Newsletters	X	copy of newsletter
	Open House (elementary)	X	Sign in sheet, agenda
	SAC	X	Advertisement, Agenda, Minutes, Sign in
	Website	X	Screenshot
	FOCUS	X	parents are informed how to access Focus and create a log-in to frequently monitor grades; signage
	RTI Parent Meetings	X	Parent invitations, signed RTI forms
	Conferences	X	Sign in sheets, agendas, conference lists
	Other
How does the school offer opportunities for regular meetings for families to participate in making decisions and give feedback?	SAC Meetings	X	Advertisement, Agenda, Minutes, Sign in Sheet
	PTA Meetings
	Conferences (elementary)	X	Conference sign in sheet, conference agenda with notes

Accessibility

Describe how the school will provide full opportunities for participation in parental involvement activities for all parents. Include how the school plans to share information related to school and parent programs, meetings, school reports, and other activities in an understandable, uniform format and in a language that parents/families can understand.

Describe the opportunities that families have to fully participate in their child’s education.

All conferences, RTI, 504, IEP meetings will be offered through Google Meet, telephone, and in person. In addition, flexible scheduling is available to meet the needs of parents. Read at home plans and suggested strategies are provided at RTI and 504 meetings. Teachers also suggest reading and math activities parents can complete with their child at home. They will provide resources that parents can do at home with their child/children. The guidance counselor and a teacher assistant speak Spanish and are available to interpret daily for parents. Parents are able to volunteer in classrooms. Family nights are offered at Brentwood. SAC meetings and Title I Annual meeting offered in person and via Google Meet.

Describe how the school will share information to families in an understandable, uniform format, and in different languages as needed.

School website, marquee, Remind app, Class Dojo, flyers, School Messenger callout, Facebook page. Interpreters are available for IEP, RTI, 504 meetings, conferences, parent phone calls, etc.

Teachers will use Google Translate when needed and will send documents home in the student’s native language. Information given out in person or via Google Meet .

Barriers

Describe the barriers that hinder participation by parents during the previous school year in parental involvement activities. Include the steps the school will take during the upcoming school year to overcome the barriers (with particular attention to parents who are disabled, have limited English proficiency, and parents/families of migratory children) {ESEA Section 1116}.

Barrier(s): Including the Specific Subgroup	X	Plan of Action (Steps to overcome)
Language	X	School counselor and teacher assistant are fluent in Spanish. We send home versions of communication in other languages. We also use Google translate for other students with language barriers other than Spanish
Disabilities	X	Ramp in front of building
Transportation	X	Navigator worked to help get families free public transportation passes
Child Care	X	Paraprofessionals available for child care of children ages 2 and up
Schedule	X	Flexible scheduling available. Google Meet and telephone conferences are available for those who cannot come to meet in person.
Homelessness	X	School Navigator available for home visits, provide food, clothing, help get shelter information, and public transportation
Communication	X	Some parents do not have smart phones and cannot connect to apps like Remind or Dojo, so extra communication will be sent home to those parents that matches what was sent in the apps. Extra materials with how to help at home will also be sent to parents
No WiFi Availability
Other

Assurances about the Parent and Family Engagement Plan

I, Jennifer Sewell , do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of assurances for these waivers. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate district, state and federal staff for a minimum of five (5) years. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited.

Assurances

The school will be governed by the statutory definition of parent and family engagement, and will carry out programs, activities, and procedures in accordance with the definition outlined in ESEA Section 8101;
Involve the parents of children served in Title I, Part A in decisions about how Title I, Part A funds reserved for parental involvement are spent {Section 1116 (a)(3)(b);
Plan was jointly developed/revised with parents and distributed to our families and the local community {Section 1116 (b)(1);
Engage parents and families, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under this part, including the planning review, and improvement of the school parent and family engagement policy and the joint development of the school wide program plan under Section 1116 (c)(3);
Use the findings of the Parent and Family Engagement Plan review to design strategies for more effective parent and family engagement, and to review, if necessary, the school’s Parent and Family Engagement Plan {Section 1116 (a)(E);
If the plan for Title I, Part A, developed under Section 1112, is not satisfactory to the parents and family of participating children, the school will submit parent and family comments with the plan when the school submits the plan to the local educational agency [Section 1116(b)(4)];
Provide to each parent an individual student report about the performance of their child on the state assessment {Section 1112 (e)(1)(B)(i);
Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who does not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned {Section 1112 (e)(1)(B)(ii)};

Escambia County Public Schools

Title I

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