Pine Forest High

Parent and Family Engagement Plan 2023-2024

Involvement of Parents

Describe how the school will involve parents and families in an organized, ongoing, and manner, in the planning, reviewing, and improvement of Title I programs including involvement in the decision-making of how funds for Title I will be used. (ESEA SEctions 1116)

Focus Area	Evidence	X	Tentative dates/timelines
Parent and family engagement in the planning, reviewing, and improvement of Title I programs (including the decision-making process of how funds are used).	Title I Annual Parent Meeting	X	August/September/October
	Title I Annual Parent Meeting	X	August/September/October
	School Advisory Council Meeting (SAC)	X	4
	Other (specify)

Coordination and Integration with Other Federal Programs

Describe how the school will coordinate and integrate parent and family engagement programs and activities that teach parents how to help their children at home {ESEA Section 1116}.

Program	Coordination	X
Head Start	LEA co-funds Head Start for a maximum of 206 children. These services are provided in schools with our highest poverty. Family events provide guidance and modeling of emergent literacy development activities.
Voluntary Pre-Kindergarten	Title I Part A co-funds VPK services, by extending full day services in schools with our highest poverty. Family events provide guidance and modeling of emergent literacy development activities.
Title I, Part C	Migrant families participate in a LEA Advisory Council for English Language Learners. Translators are available for teacher conferences as well as to assist with translation of documents to be provided for families. Family events provide guidance and modeling of emergent literacy development activities.	X
Title I, Part D	Resources are provided for parents whose children are enrolled in Neglected & Delinquent programs.	X
ESOL-Title III	Provides supplemental resources for English Language Learners (ELL) such as services and paraprofessionals.	X
Title IV, Part A	Provides students with a well-rounded education, supports safe and healthy students, and supports the effective use of technology. Schools benefit through Capturing Kids’ Hearts training and the services of the secondary schools guidance TSA.	X
Carl Perkins Career and Technical Education Act	Provides funds to increase the quality of career and technical education.	X
Title IX, Part A	Provides hygiene items, school supplies, enrollment assistance, social work, and advocacy. Assistance for housing, food, clothing, and other emergency support are available for families referred under Title IX.	X
IDEA	Provides students with disabilities a Free Appropriate Public Education (FAPE) that is tailored to their individual needs including an Individualized Education Plan (IEP), placement in the Least Restrictive Environment (LRE), appropriate evaluation, parent and teacher participation, and procedural safeguards.	X

Annual Parent Meeting

Describe the specific steps the school will take to conduct an annual meeting designed to inform parents and families of participating children about the school’s Title I program, the nature of the Title I program (schoolwide or targeted assistance), Adequate Yearly Progress, school choice, and the rights of parents are covered at the annual meeting.

Phase 1: Hold at least one live, in-person* meeting

Held by mid October (by Friday of the second full week of the month)
Conducted before or after a school event or as a standalone event
Publicized in a timely manner utilizing a coordinated combination of at least two of the following (or similar) invitation formats to best reach all families in the weeks preceding the event(s):

School Messenger automated phone service
School Calendar
Newsletter/Flier
email/FOCUS messenger
Marquee/a-frame signs
Website/Social Media

Documented evidence families are informed of the school’s participation as a Title I school, the requirements of the Title I, Part A program, and the right of parents to be involved by maintaining evidence of

Invitations (copies, screenshots, scripts, messenger reports, etc)
Agenda
Sign-in sheets (or other attendance records from virtual participants)
Minutes/notes/presentation slides customized for the school
Summary of survey results

*in-person meetings may be supplemented with simultaneous virtual broadcasts or wholly virtual if in-person events are restricted.

Phase 2: Post “Missed Meeting” informational slide to the school’s website after the live meeting.

Presented using district-created Slides template
Posted for a minimum of two weeks following the live annual meeting; or the last two weeks of October at the latest
Posted in a prominent location of school’s website
Customized with school’s updated information and documents

Flexible Parent Meetings

Describe how the school will offer a flexible number of meetings, such as meetings in the morning or evening.

How will the school provide, with Title I funds, transportation, child care, or home visits, as such services related to parental engagement {ESEA Section 1116}.

Flexible Meetings	Description of Meetings/Activity	X
Morning meetings	Meetings will be offered before school	X
Afternoon meetings	Meetings will be offered during/after school	X
Evening meetings	Meetings will be offered before, during and after school	X
Transportation	Title I funds budgeted for transportation
Child care	Title I funds budgeted for child care
Home Visits	Title I funds budgeted for home visits
Other

Building Capacity of Parents

Describe how the school will implement activities that will build the capacity for meaningful parent/family involvement, and building relationships with the community to improve student academic achievement. Describe the actions the school will take to provide materials and training to help parents assist parents/families to work with their child. Include information on how the school will provide other reasonable support for parent/family engagement activities under {ESEA Section 1116}.

PI Budget: $10,200.00

#	Topic - Title of Activity	Person Responsible	Materials/Training Provided to Parents/Families	Tentative Date/Time (is it flexible?)	Documentation Evidence (announcement, agenda, sign in sheet, evaluation, etc.)
1	College and Career Night	School based contact Instructional Coach, Guidance, and Admin	Break out session for all EOC courses, ACT/SAT, Dual Enrollment, and Advanced Placement classes. Representatives from colleges, George Stone, and various careers that can be found locally will also be in attendance to share information and answer any questions that parents and students may have	September/October	Announcement on PFHS website, marquee announcement, call-out, social media, agenda, sign in sheet, evaluation
2	Provide online resources through the school website	Pine Forest website coordinator and Admin	Videos, Google forms, announcements, presentations, and ECSD links and announcements.	Ongoing	Online on PFHS website
3	Family Resource Center	Guidance Staff	Brochures concerning colleges, college ready assessments, ASVAB, financial aid, Mental Health Awareness, and ACT/SAT waivers	August 2023-May 2024	Brochures, PFHS website links
4	Information Sessions to inform parents of student progression, required assessments, and criteria for graduation	Admin and Guidance	Graduation Requirements	August 2023-May 2024	Announcement on PFHS website, marquee announcement, call-out, social media, sign in sheet, evaluation
5	Family Literacy Night	Instructional Coach and Innovation Specialist	We will present ideas and strategies to empower our parents and support their student’s literacy development with a focus on reading both in and outside of the classroom. Attendees will explore curriculum resources and see first-hand how learning at various grade levels is taking place through student work samples utilizing literacy in all courses. Families will also learn about additional reading and writing programs, practices, and tools to help support students at home. They will be provided with a copy of a Florida Teen Reads novel to help promote literacy outside of their ELA classroom.	January 2024	Announcement on PFHS website, marquee announcement, call-out, social media, agenda, sign in sheet, evaluation
6	Freshman Orientation	Admin, Guidance, and discipline team	Administration, staff, and faculty of the Freshmen class provide new students and their parents with academic information about high school expectations, available resources, and tour the campus.	August 2023	Announcement on PFHS website, marquee announcement, call-out, social media, sign in sheet, agenda, evaluation, and mailouts to incoming freshman for 2023-2024.
7	Open House	Admin and faculty	The faculty and staff use this opportunity to inform parents of their classroom expectations, goals for the year, and helpful educational resources available to supplement their content areas. We encourage parents to access the Focus Parent Portal for the progress of their student, as well as informing guidance if a conference is required to address concerns. Clubs, organizations, and sports will also set up booths to answer questions and pass out informative literature to parents and students.	August 2023	Announcement on PFHS website, marquee announcement, call-out, social media, agenda, sign in sheet, evaluation
8	Senior Parent Night	Admin and Guidance	Graduating Seniors and their parents attend this event to receive information about important activities which take place throughout the year. The guidance staff informs students and parents about areas of concern, available community school to replace poor grades, as well as information about college ready assessments. Our ultimate goal is to leave no senior behind and have 100% graduation participants with this cohort of students.	Fall of 2023 and March 2024	Announcement on PFHS website, marquee announcement, call-out, social media, agenda, sign in sheet, evaluation
9	Incoming Ninth Grade Welcome Night	Admin and Instructional Coach	Incoming ninth grade students and their parents have the opportunity to meet with guidance counselors to review their potential high school schedule. Mini workshops are given on the following:, How to Get Money for College, How to Help Your Child be Successful in High School, Goal Setting for College and Career Readiness, and Educational Expectations. Student leaders and academy teachers are available to answer questions and provide information. Summer events for students are highlighted. Dinner is also served to participating families.	March 2024	Announcement on PFHS website, marquee announcement, call-out, social media, sign in sheet, evaluation, and mailed invites to incoming freshman for the 2024-2025 school year.

Other Activities

Describe the other activities, such as parent resource centers, the school will conduct to encourage and support parents and families in more meaningful engagement in the education of their children {ESEA Section 1116}.

We have a Parent Resource Center located in guidance. The following information can be found there: information for various colleges and universities, a variety of scholarships, including Bright Futures, Pell grant, and other FASFA resources, resources for homeless students, military and career information, Florida Virtual School opportunities, COX free and reduced internet plans, Quick Tips pamphlets from The Parent Institute, summer reading and writing skills programs, Mental Health resources, graduation requirements, and Florida Prepaid information.

Staff Development

Describe the professional development activities the school will provide to educate the teachers, specialized instructional support personnel, principals, other school leaders and other staff leaders and other staff with the assistance of parents/families and the school. How to value and utilize the contributions of parents/families. How to reach out to, communicate with and work with parents/families as equal partners. How to implement and coordinate parent/family programs, and build ties between parents/families and the school. {ESEA Section 1116}.

Focus Areas for Staff Development

A	Value and utility of contributions of parents and families.
B	How to reach out to, communicate with and work with parents/families as equal partners.
C	Implementing and coordinating parent/family programs.
D	Building ties between parents/families and the school.

#	Topic - Title of Activity	Person Responsible	Anticipated Parent Engagement Focus Area (list the focus area/s)	Tentative Date	Documentation Evidence (agenda, sign in sheet, etc.)
1	School-based contact PD	District Title I staff	A, B, C, D	July/August	Agenda, sign in sheet, and evaluation
2	Building Capacity of Families	Admin	A, B, C, D	Fall 2023	Agenda, sign in sheet, and evaluation
3	PLC training	Admin	A	Summer and FAll 2023	Agenda, sign in sheet, and evaluation

Communication

Describe how the school will provide parents of participating children the following:

Timely information about the Title I programs;
Description and explanation of the curriculum at the school, the forms of academic assessment used to measure student progress, and the achievement levels students are expected to obtain;
If requested by parents, the school provides opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children and
If the school-wide program plan is not satisfactory to the parents of participating children, the school will submit the parents’ comments with the plan that will be made available to the local education agency {ESEA Section 1116}.

Communication Focus Areas	Type of Activity	X	Evidence of activity
How does the school communicate timely information about the Title I program?	Title I Annual Parent Meeting	X	Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet
	SAC	X	Advertisement, Agenda, Minutes, Sign in Sheet
	Electronic Communication	X	Information concerning date, time, and location posted on PFHS Social Media (screenshots)
	Mail Out to Parents
	Family Nights	X	Information concerning date, time, and location posted on PFHS website, social media, marquee, and in a call out to all students. Postcards with pertinent information are also sent out for these events.
	School Website	X	Information concerning date, time, and location posted on PFHS website.
	School Messenger	X	Information concerning date, time, and location are sent in a call out from administration.
	Flyers
	Marquee	X	Information concerning date, time, and location are placed on the marquee.
How does the school communicate timely information about curriculum, assessment, and achievement?	Title I Annual Parent Meeting	X	Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet
	Family Nights	X	Information concerning date, time, and location posted on PFHS website, social media, marquee, and in a call out to all students.
	Newsletters
	Open House	X	Information concerning date, time, and location posted on PFHS website, social media, marquee, and in a call out to all students.
	SAC	X	Advertisement, Agenda, Minutes, Sign in Sheet
	Website	X	Updated as needed
	FOCUS	X	Information regarding the Parent Portal is available on the PFHS website.
	RTI Parent Meetings	X	Documentation - guidance secretary or administration.
	Conferences	X	Documentation - guidance secretary or administration.
	Other
How does the school offer opportunities for regular meetings for families to participate in making decisions and give feedback?	SAC Meetings	X	Nominations and voting for SAC committee members is advertised and completed in order to involve parents and stakeholder feedback.
	PTA Meetings
	Conferences	X	Information about scheduling conferences can be found on the PFHS website.
	Letter to Parents	X	Guidance secretary sends letters if they can not be reached by FOCUS contact information.

Accessibility

Describe how the school will provide full opportunities for participation in parental involvement activities for all parents. Include how the school plans to share information related to school and parent programs, meetings, school reports, and other activities in an understandable, uniform format and in a language that parents/families can understand.

Describe the opportunities that families have to fully participate in their child’s education.

All activities and programs will be planned to meet the needs of the community. Some of the opportunities for families to participate are SAC, volunteering, etc.

Describe how the school will share information to families in an understandable, uniform format, and in different languages as needed.

Communication will occur via the phone call-out system and written flyers as well as our school marquee and website. We will offer multiple sessions in the mornings and evenings so that parents have an opportunity to attend. We will also accommodate our parents with limited English proficiency by offering additional support from our ESOL instructional staff members. If required, an interpreter will be provided as well. We have four parents in our school community that are hearing impaired and we will provide a sign language interpreter so the stakeholders can and will be informed of all school related information.

Barriers

Describe the barriers that hinder participation by parents during the previous school year in parental involvement activities. Include the steps the school will take during the upcoming school year to overcome the barriers (with particular attention to parents who are disabled, have limited English proficiency, and parents/families of migratory children) {ESEA Section 1116}.

Barrier(s): Including the Specific Subgroup	X	Plan of Action (Steps to overcome)
Language	X	Provide necessary interpreters and/or a separate session for parents of ESOL students
Disabilities	X	Addressed through 504 and IEP’s.
Transportation	X	Taxi vouchers paid for through the internal account will be provided to parents in need in order to attend meetings and parental involvement activities.
Child Care
Schedule	X	Offer meetings before, during, and after school.
Homelessness	X	Resources will be offered through Title IX Part A.
Communication	X	More communication will be mailed to parents, posted through social media, posted on the website, sent home through students, and contact made through School Messenger. Contact Information will be updated in Focus.
No WiFi Availability	X	Sprint 1 Million Project will be offered. Students will be identified by school staff in order to receive the hotspot. Students will complete a contract and then have use of them for use during the school year. Seniors and students that did not comply with the data usage agreement must return the device at the end of the school year. All other students can keep the device until their graduation.
Other

Assurances about the Parent and Family Engagement Plan

I, Deborah Ray, do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of assurances for these waivers. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate district, state and federal staff for a minimum of five (5) years. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited.

Assurances

The school will be governed by the statutory definition of parent and family engagement, and will carry out programs, activities, and procedures in accordance with the definition outlined in ESEA Section 8101;
Involve the parents of children served in Title I, Part A in decisions about how Title I, Part A funds reserved for parental involvement are spent {Section 1116 (a)(3)(b);
Plan was jointly developed/revised with parents and distributed to our families and the local community {Section 1116 (b)(1);
Engage parents and families, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under this part, including the planning review, and improvement of the school parent and family engagement policy and the joint development of the school wide program plan under Section 1116 (c)(3);
Use the findings of the Parent and Family Engagement Plan review to design strategies for more effective parent and family engagement, and to review, if necessary, the school’s Parent and Family Engagement Plan {Section 1116 (a)(E);
If the plan for Title I, Part A, developed under Section 1112, is not satisfactory to the parents and family of participating children, the school will submit parent and family comments with the plan when the school submits the plan to the local educational agency [Section 1116(b)(4)];
Provide to each parent an individual student report about the performance of their child on the state assessment {Section 1112 (e)(1)(B)(i);
Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who does not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned {Section 1112 (e)(1)(B)(ii)}; and
Provide each parent timely notice information regarding their right to request information on the professional qualifications of the student's classroom teachers and paraprofessionals {Section 1112 (e)(1)(A).

Escambia County Public Schools

Title I

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