Procurement Card Program
Escambia County Public School's Procurement Card Program is designed to improve efficiency in processing low dollar purchases from any vendor that accepts a Visa credit card. Many of our suppliers, currently being paid by the purchase order system, will accept the purchasing card. This program allows the cardholder to purchase approved commodities and services directly from our vendors. Each purchasing card is issued to a named individual and Escambia County Public Schools is clearly shown as the government buyer of the goods and services.
Regions Bank Customer Service Department (24hrs. / 7 days a week) 888-934-1087
"District" Purchasing Card Training sessions are now held virtually. The training lasts approximately 2 hours. You may pick up your procurement card after the training (if previously ordered). This is separate training from the Skyward Card Manager Training. This procurement card training is an overview of the procurement card process including purchases that are permitted using a procurement card. Also, anyone that would like to attend refresher training is welcome. Remember, all cardholders are required to attend training before receiving their card. If you plan to attend, please notify Travis Thrash (TThrash@ecsdfl.us) or Julie Williams (JWilliams36@ecsdfl.us) via email or call 469-6207 (Travis) or 469-6202 (Julie) so we can provide the link.
Our next training session(s) is (are):
Procurement Card Training will be announced via email. Please note that all people are required to attend training before obtaining a Procurement Card.
If the person that will be entering procurement card transactions onto the computer has not attended this training, please let them know about this training. This is separate training from the Skyward Software training. This Procurement Card Training is an overview of the procurement card process including purchases that are permitted using a procurement card.
Internal Accounts Procurement Cards
"District" Procurement Cards and Travel Cards
Amazon Receipt Instructions to obtain a receipt for transactions with multiple shipments
Cardholder Maintenance To cancel an ECPS Procurement Card or change Cardholder information on an existing card
Checking Pending Charges Instructions for checking pending charges with Regions Bank
Dispute Form Regions Bank Form to dispute posted P-Card transactions
Documentation Requirements Minimum documentation required for Procurement Card Transactions
Procurement Card Request Use to request a District Fund, Travel or Internal Account Purchasing Card
Procurement Card Cardholder Activity Report Used to track cardholder Purchasing Card charges for statement reconciliation purposes
Procurement Card Check Out Log To record the issuing of Purchasing Cards for use and their return to the Card Manager
Request Purchase Utilizing Procurement Card To request a purchase of an item utilizing the Procurement Card
Single Transaction Override Request Instructions on how to submit a request for a Procurement Card purchase above $5,000
Transaction Report Instructions to obtain a Cardholder Transaction Report in Regions Bank Card Management System